Property & Rentals Management
The property system
every landlord deserves.
Manage buildings, units, tenants, leases, rent invoicing, maintenance, and utility billing from one dashboard — with role-based access for your whole team.
What's included
Everything runs from one dashboard.
Multi-Building Portfolio
Every building and unit in one dashboard, with occupancy and vacancies tracked automatically as tenants move in and out.
Tenants, Leases & Portal Access
Tenant profiles, lease terms, and renewal dates, plus a self-service login where tenants view their own invoices and payments.
Rent Invoicing & Payments
Generate monthly invoices in one batch, record payments as they come in, and issue PDF receipts — no chasing checks by hand.
Maintenance Requests
Tenants and staff submit requests directly, with priority and status tracked from open to resolved.
Water & Electricity Metering
Assign smart or manual meters per unit, bill fixed or metered utility fees, and track consumption trends month to month.
Owner Reports, Expenses & Payroll
Income by building, cash flow, operating expenses, and staff payroll rolled into reports owners actually want to read.
Why custom
Not a template. Built for you.
Built for your workflows
Your platform is built specifically around how your rental portfolio runs, not for a generic "business" category.
Evolves with your business
We keep improving the platform after launch — new features and refinements ship as your business grows, not a one-and-done build.
Integrates with your tools
We connect to what you already use — payment processors, SMS and messaging services, and the rest of your stack.
Your data stays yours
Full export and backup of your data, any time — it never sits locked inside our system.
Implementation
We partner on the build.
This isn't a buy-it-and-figure-it-out SaaS. We're partnering on the implementation, start to finish.
Discovery
We walk through your buildings, units, and current workflow to confirm the platform fits.
Configure
Branding, invoice templates, meter setup, and staff roles configured on the existing platform — days, not months.
Launch
We import your tenants and leases, train your team, and go live.
Optimize
We keep refining the configuration as your portfolio grows — this isn’t a one-and-done setup.
Customization & roadmap
Built around your business.
bearhouse stays involved after launch to evolve the platform as your business scales — this is a relationship, not a handoff.
What's customizable
- Invoice numbering, payment terms, and receipt branding
- Water and electricity billing rates, fixed or metered per unit
- Staff roles and permissions (Admin, Manager, Accountant, Technician)
- Reporting dashboards and the KPIs you actually track
What's included out of the box
- A full tenant portal, so tenants can check their own invoices, payments, and lease details without calling you
- Support for as many buildings and units as your portfolio needs, from day one
- Maintenance request tracking with priority and status, ready to use
- Automatic backups and full data export, any time
Early rental portfolio stories — coming soon.
We'd rather wait and show you a real result than dress up a placeholder quote. Check back once our first partners are live.
Also need
A platform is one piece. Here's the rest.
Let's build
Ready to run on your platform?
Tell us how your business runs. We'll come back with what it looks like custom-built, not a demo of someone else's product.