Gyms & Fitness
The membership engine
every gym deserves.
Manage members, billing, and class schedules from one dashboard — with membership status synced straight to your access control or app.
What's included
Everything runs from one dashboard.
Member Management
Profiles, plans, and the full sign-up-to-cancellation flow in one place, not spread across three tools.
Billing & Payments
Recurring subscriptions, card payments, and automatic retries on failed payments, so fewer memberships lapse by accident.
Class & Trainer Scheduling
Book classes and manage trainer availability from one calendar everyone actually uses.
Access Control Integration
Membership status syncs directly with your card readers or gym app, so access turns on and off automatically as members join, freeze, or cancel.
Attendance & Resource Tracking
See who is checking in, and keep tabs on lockers and equipment without a separate spreadsheet.
Coming soon
An interactive demo, in progress.
We're building a live walkthrough you can click through yourself. Until it's ready, book a call and we'll walk you through it directly.
Why custom
Not a template. Yours.
Built for your workflows
Your platform is built specifically around how your gym runs, not for a generic "business" category.
You own it
You own it, you control it, and you can modify it as your business evolves — it never stops being yours.
Integrates with your tools
We connect to what you already use — payment processors, SMS and messaging services, and the rest of your stack.
No vendor lock-in
You are never held hostage by someone else’s roadmap, pricing changes, or feature freeze.
Implementation
We partner on the build.
This isn't a buy-it-and-figure-it-out SaaS. We're partnering on the implementation, start to finish.
Discovery
We learn your workflows, pain points, and the tools you already rely on.
Build
2–8 weeks depending on complexity. You’re involved throughout, not just handed a finished product at the end.
Launch
Training, data migration, and go-live support so day one doesn’t feel like a leap.
Optimize
Post-launch, we gather feedback and keep iterating — this isn’t a one-and-done build.
Customization & roadmap
This is your platform.
bearhouse stays involved after launch to evolve the platform as your business scales — this is a relationship, not a handoff.
What's customizable
- Membership tiers and billing rules
- Class booking flow and waitlists
- Access control rules by membership tier or location
- Reporting dashboards and the KPIs you actually track
Where the platform is headed
- Deeper integrations with popular access control and door systems
- Multi-location reporting for gym chains
- Expanded family and corporate membership options
Early gym stories — coming soon.
We'd rather wait and show you a real result than dress up a placeholder quote. Check back once our first partners are live.
Also need
A platform is one piece. Here's the rest.
Let's build
Ready to own your platform?
Tell us how your business runs. We'll come back with what it looks like custom-built, not a demo of someone else's product.