Gyms & Fitness
The membership engine
every gym deserves.
Manage members, billing, and class schedules from one dashboard — with membership status synced to your access control, and pricing that works in USD, LBP, or both.
What's included
Everything runs from one dashboard.
Member Management
Profiles, plans, and the full sign-up-to-cancellation flow in one place, not spread across three tools.
Billing & Payments
Recurring subscriptions, card payments, and automatic retries on failed payments, so fewer memberships lapse by accident.
Class & Trainer Scheduling
Book classes and manage trainer availability from one calendar everyone actually uses.
Access Control Integration
Membership status syncs directly with your card readers or gym app, so access turns on and off automatically as members join, freeze, or cancel.
Attendance & Resource Tracking
See who is checking in, and keep tabs on lockers and equipment without a separate spreadsheet.
Coming soon
An interactive demo, in progress.
We're building a live walkthrough you can click through yourself. Until it's ready, book a call and we'll walk you through it directly.
Why custom
Not a template. Built for you.
Built for your workflows
Your platform is built specifically around how your gym runs, not for a generic "business" category.
Evolves with your business
We keep improving the platform after launch — new features and refinements ship as your business grows, not a one-and-done build.
Integrates with your tools
We connect to what you already use — payment processors, SMS and messaging services, and the rest of your stack.
Your data stays yours
Full export and backup of your data, any time — it never sits locked inside our system.
Implementation
We partner on the build.
This isn't a buy-it-and-figure-it-out SaaS. We're partnering on the implementation, start to finish.
Discovery
We learn your workflows, pain points, and the tools you already rely on.
Build
2–8 weeks depending on complexity. You’re involved throughout, not just handed a finished product at the end.
Launch
Training, data migration, and go-live support so day one doesn’t feel like a leap.
Optimize
Post-launch, we gather feedback and keep iterating — this isn’t a one-and-done build.
Customization & roadmap
Built around your business.
bearhouse stays involved after launch to evolve the platform as your business scales — this is a relationship, not a handoff.
What's customizable
- Membership tiers and billing rules
- Class booking flow and waitlists
- Access control rules by membership tier or location
- Reporting dashboards and the KPIs you actually track
Where the platform is headed
- Deeper integrations with popular access control and door systems
- Multi-location reporting for gym chains
- Expanded family and corporate membership options
Early gym stories — coming soon.
We'd rather wait and show you a real result than dress up a placeholder quote. Check back once our first partners are live.
FAQ
Questions, answered.
- Can membership billing run in USD instead of Lebanese pounds?
- Yes — most Lebanese gyms bill memberships in USD given exchange-rate volatility, and the platform supports that natively, alongside LBP or dual pricing if you need it.
- Can the platform handle recurring membership billing and failed payments?
- Yes — recurring billing runs automatically, and failed payments trigger a retry and a member notification instead of silently lapsing a membership no one noticed expired.
- Does it integrate with our existing door access control system?
- Yes, access control integration is core to the platform — a membership that is active, paused, or cancelled updates door access automatically, rather than staff manually managing a separate access list.
- Can members book classes with a capacity limit and a waitlist?
- Yes — class scheduling includes real capacity limits and an automatic waitlist that promotes the next member in line the moment a spot opens up.
- How long does it take to get a gym fully set up on the platform?
- Timeline depends on how many locations and integrations are involved — see the implementation timeline above for the realistic phases, not a one-size-fits-all number.
Also need
A platform is one piece. Here's the rest.
Let's build
Ready to run on your platform?
Tell us how your business runs. We'll come back with what it looks like custom-built, not a demo of someone else's product.