Jewelry Stores
The inventory system
every jeweler deserves.
Manage inventory by piece, custom orders and repairs, appraisals, and layaway plans — all from one dashboard built for a business where every item is one of a kind.
What's included
Everything runs from one dashboard.
Inventory & SKU Management
Track every piece by metal, stone, size, and serial or certificate number — not a spreadsheet that falls out of sync with the safe.
Client Profiles & Wishlists
Purchase history, ring sizes, stone preferences, and anniversary reminders, so a repeat client feels remembered, not re-asked.
Custom Order & Repair Tracking
Every custom design or repair job tracked from intake to completion, with status updates a client can actually check.
Payments & Layaway Plans
Take deposits, track installment or layaway balances, and process sales at the counter without a separate paper ledger.
Appraisal & Certificate Records
GIA and appraisal certificates attached directly to each piece's record, so provenance and value are never a phone call away.
Staff & Sales Commission
Track which associate closed which sale and calculate commission automatically, instead of reconciling a notebook at month-end.
Coming soon
An interactive demo, in progress.
We're building a live walkthrough you can click through yourself. Until it's ready, book a call and we'll walk you through it directly.
Why custom
Not a template. Built for you.
Built for your workflows
Your platform is built specifically around how your jewelry store runs, not for a generic "business" category.
Evolves with your business
We keep improving the platform after launch — new features and refinements ship as your business grows, not a one-and-done build.
Integrates with your tools
We connect to what you already use — payment processors, SMS and messaging services, and the rest of your stack.
Your data stays yours
Full export and backup of your data, any time — it never sits locked inside our system.
Implementation
We partner on the build.
This isn't a buy-it-and-figure-it-out SaaS. We're partnering on the implementation, start to finish.
Discovery
We learn your workflows, pain points, and the tools you already rely on.
Build
2–8 weeks depending on complexity. You’re involved throughout, not just handed a finished product at the end.
Launch
Training, data migration, and go-live support so day one doesn’t feel like a leap.
Optimize
Post-launch, we gather feedback and keep iterating — this isn’t a one-and-done build.
Customization & roadmap
Built around your business.
bearhouse stays involved after launch to evolve the platform as your business scales — this is a relationship, not a handoff.
What's customizable
- Layaway and installment payment terms
- Appraisal and certificate templates
- Loyalty and anniversary reminder rules
- Staff commission structures
Where the platform is headed
- Insurance-replacement documentation integration
- Expanded custom-design workflow with client approvals
- Multi-location inventory sync
Early jewelry store stories — coming soon.
We'd rather wait and show you a real result than dress up a placeholder quote. Check back once our first partners are live.
FAQ
Questions, answered.
- Can the platform track certificates and appraisals for each piece?
- Yes — GIA certificates and appraisal documents attach directly to each piece's record, so provenance is always one click away, not a filing cabinet search.
- Does it handle custom orders from design through delivery?
- Yes — a custom order is tracked through every stage, from initial design and client approval to production and delivery, with status a client can actually check.
- Can clients pay in installments through a layaway plan?
- Yes — deposits and installment balances are tracked automatically against each layaway plan, without a separate paper ledger at the counter.
- What happens to our existing inventory records if we switch systems?
- We migrate your existing inventory, client records, and purchase history during setup — you are not starting with an empty catalog on day one.
Also need
A platform is one piece. Here's the rest.
Let's build
Ready to run on your platform?
Tell us how your business runs. We'll come back with what it looks like custom-built, not a demo of someone else's product.