Dietitians, Nutritionists & Coaches
The client system
every nutrition practice deserves.
Manage client intake, meal plans, package billing, and check-ins — all from one dashboard built to give a practice its time back from spreadsheets and scattered PDFs.
What's included
Everything runs from one dashboard.
Client Profiles & Health History
Intake forms, allergies, goals, and medical history in one record, not a folder of PDFs a client filled out once and forgot.
Appointment Scheduling & Reminders
A booking calendar with automatic reminders that cuts down on no-shows without a staff member calling to confirm.
Meal Plans & Progress Tracking
Custom meal plans alongside weight, measurement, and habit logs, so progress is a chart, not a guess at the next session.
Payments & Package Billing
Session packages and recurring billing handled automatically, instead of invoicing each client by hand every month.
Client Messaging & Check-ins
Between-session check-ins and accountability messages in one thread, keeping clients engaged without it becoming your whole day.
Insurance & Superbill Generation
Generate superbills for insurance reimbursement directly from session records, without rebuilding them from scratch each time.
Coming soon
An interactive demo, in progress.
We're building a live walkthrough you can click through yourself. Until it's ready, book a call and we'll walk you through it directly.
Why custom
Not a template. Built for you.
Built for your workflows
Your platform is built specifically around how your nutrition practice runs, not for a generic "business" category.
Evolves with your business
We keep improving the platform after launch — new features and refinements ship as your business grows, not a one-and-done build.
Integrates with your tools
We connect to what you already use — payment processors, SMS and messaging services, and the rest of your stack.
Your data stays yours
Full export and backup of your data, any time — it never sits locked inside our system.
Implementation
We partner on the build.
This isn't a buy-it-and-figure-it-out SaaS. We're partnering on the implementation, start to finish.
Discovery
We learn your workflows, pain points, and the tools you already rely on.
Build
2–8 weeks depending on complexity. You’re involved throughout, not just handed a finished product at the end.
Launch
Training, data migration, and go-live support so day one doesn’t feel like a leap.
Optimize
Post-launch, we gather feedback and keep iterating — this isn’t a one-and-done build.
Customization & roadmap
Built around your business.
bearhouse stays involved after launch to evolve the platform as your business scales — this is a relationship, not a handoff.
What's customizable
- Intake forms and health questionnaires
- Meal-plan templates and macro tracking
- Package and membership pricing tiers
- Check-in cadence and messaging rules
Where the platform is headed
- Wearable and fitness-tracker integration
- Expanded recipe and macro database
- Group program and challenge support
Early nutrition practice stories — coming soon.
We'd rather wait and show you a real result than dress up a placeholder quote. Check back once our first partners are live.
FAQ
Questions, answered.
- Can clients book and pay for session packages online?
- Yes — clients can book sessions and purchase packages online, with recurring billing handled automatically instead of an invoice you send by hand each month.
- Does it generate superbills for insurance reimbursement?
- Yes — a superbill can be generated directly from session records for a client to submit for insurance reimbursement, without rebuilding it from scratch each time.
- Can I track client progress like weight and measurements over time?
- Yes — weight, measurements, and habit logs are tracked alongside meal plans, so progress is a chart you can show a client, not a guess between sessions.
- What happens to our existing client records if we switch systems?
- We migrate your existing client profiles, health history, and session notes during setup — you are not starting from a blank intake form on day one.
Also need
A platform is one piece. Here's the rest.
Let's build
Ready to run on your platform?
Tell us how your business runs. We'll come back with what it looks like custom-built, not a demo of someone else's product.